Bylaws of the Arizona Mule and Donkey Association Article I: TITLE Section 1. Title: This association shall be known as the Arizona Mule and Donkey Association and is registered by name with the AZ Secretary of State, trade name #089867. Section 2. Definition: Any reference to the Association, Club, Organization shall mean and apply to the Association known as the Arizona Mule and Donkey Association which was formed on August 14, 1989. Article II: MEMBERSHIP Section 1. Membership: Membership is open to all interested persons. Members shall be admitted, retained and expelled in accordance with such rules and regulations as the Board of Directors may, from time to time, adopt. In all matters governed by the vote of the members, each Active Member, in good standing shall be entitled to one (1) vote. Section 2. Active Members: Shall be considered as those who have paid current dues and have attended and/or participated in any combination of four (4) activities or events in the current year. To retain active status a member must also host, plan and/or lead a ride, funday, clinic, meeting and/or other related club event every two years. Section 3. Associate Members: Shall be considered as those who have paid current dues but have not been active in the past year by participating in any combination of four (4) activities/events and who have not completed their membership obligation as listed in Section 2 of this Article. Any person eighteen (18) years and under shall be considered an Associate Member. Section 4. Dues: Club dues are payable on January 1st and considered delinquent January 31st of the current year. The amount of dues for the following year will be voted on at each annual election meeting the first Saturday in December. Active Member dues will be established at a lower rate than Associate Member dues. Section 5. Voting Rights: Only Active Members shall vote for Election of Officers; however, Active and Associate members shall have voting privileges on all other organizational business matters. Article III: BOARD OF DIRECTORS Section 1. The Board of Directors of the Association shall be the current elected officers and the immediate officers from the past two (2) years. Section 2. The Board of Directors will meet immediately preceding and/or immediately following each annual election meeting. Meetings will also be held at such times and places as shall from time to time be determined by the Board of Directors. Section 3. Special meetings of the Board of Directors may be called by the President or by written request of four (4) members of the Board. Five (5) days notice must be given each member of the Board. Section 4. The president of this Association may mail or telephone members of the Board of Directors questions relating to the affairs of the Association which may require immediate action on the part of the Board and affirmative or negative answers of the majority of the Board shall have the same force and effect as if the Board had met in a duly called special meeting. Section 5. A majority of the Directors shall be considered a quorum unless there are fewer than three-fourths (3/4) of the Directors present at a given meeting. Section 6. NO NOTICE need be given of any meeting of the Board of Directors at which ALL Directors are present and Directors, in writing or by telegram may waive notice of any meeting, both before and after holding thereof. Article IV: DUTIES OF BOARD OF DIRECTORS Section 1. To transact the business and supervise the affairs of this Association in the interim between duly called regular meetings of the membership. Section 2. To report to the members at each regular meeting the business transacted since the preceding regular meeting. Section 3. To fill any vacancy on the Board of Directors. Section 4. To determine the dates of the four (4) yearly meetings, excluding the annual election meeting, which will be held on the first Saturday in December of each year. Article V: OFFICERS Section 1. The officers of the Association shall consist of President, President-Elect, Recording Secretary, Corresponding Secretary and Treasurer. Section 2. Officers shall be elected at the annual election meeting of this Association. Vacancies shall be filled as set forth in the By-Laws of this Association. Section 3. Any Active Member, in good standing with the Association, shall be eligible to hold a position as an officer. An Associate Member shall not be eligible to hold office in this Association. Article VI: DUTIES OF OFFICERS Section 1. President: Shall preside at all meetings of the members of this Association and shall be Chairman of the Board of the Board of Directors. The President shall appoint members of all committees with the approval of the Board of Directors and shall be an ex-officio member of all committees except the committee on nominations. The President shall do and perform such other duties and have such powers as may be assigned by the Board of Directors. Section 2. President-Elect: Shall assume and discharge the duties of the President in the President’s absence. In the event of a vacancy occurring in the office of President, the President-Elect shall assume the presidency for the remainder of that year and become President in the following year. The President-Elect shall do and perform such other duties and have such powers as may be assigned by the Board of Directors. Section 3. Absence of President and President-Elect: In the event of this occurring, the Board of Directors shall elect one of its members to serve as President during such absence. In the event of a vacancy in the offices of President and President-Elect, the Board of Directors shall elect one of its members to fill each such vacancy until such time that a meeting of the members can be held to fill such vacancy. Section 4. Recording Secretary: Shall keep records of membership status and keep current all club events/activities and take minutes of all meetings of this Association and of the Board of Directors. The Secretary shall attend to the giving and service of all notices of this Association and shall perform such other duties and have such powers as may be assigned by the Board of Directors. Section 5. Corresponding Secretary: Shall transact communications to club members via a Newsletter six (6) times per year, or quarterly, whichever is deemed necessary, as per the Board. Duties will also include communication through local and national publications, newspapers, etc. publicity for the AMDA’s activities and events. Other correspondence, i.e., letters, cards, etc, can be shared with the Recording Secretary or as assigned by the Board of Directors. Section 6. Treasurer: Shall receive and have charge of all funds of this Association and shall keep a record of all receipts and disbursements and give a written report at meetings of the Board of Directors whenever requested by the Board to do so. The Treasurer will also make a written financial report at each annual election meeting and perform such other duties as may be assigned by the Board of Directors. Article VII: ELECTIONS Section 1. The President shall appoint an election committee sixty (60) days prior to the annual election meeting, consisting of 3-5 members. This committee shall prepare a slate of candidates for the offices of President-Elect, Secretary and Treasurer. Section 2. All voting shall be by ballot. Section 3. Additional nominations may be made from the floor on the day of elections. Section 4. A majority vote of those present, entitled to vote and voting shall constitute an election. Article VIII: FISCAL YEAR Section 1. The fiscal year of this Association shall be from January 1st through December 31st of each year. Article IX: PARLIAMENTARY AUTHORITY “Robert’s Rules of Order, Revised” shall govern meetings of this Association in all cases in which they are not inconsistent with the By-Laws of this Association. Article X: AMENDMENTS These By-Laws may be amended at any meeting of the members by a two-thirds (2/3) vote of the Active members present and voting, provided that notice of the subject matter of such amendment has been given to the members at least twenty (20) days prior to such meeting.